Coordinated all contractual agreements associated with special events for travel, lodging, hospitality and entertainment. Designed and implemented 8 newsletters monthly to attract past and potential clients using high quality graphics & constant contact mailing. Increased club revenue on a monthly basis through the booking of weddings, corporate events and other monthly sales promotions. Recruited and led a team to create and plan events on and off campus. Adopted and promoted annual community events and corporate programs. For instance, if something goes wrong for an event, such as a guest speaker not showing up, event coordinators need to be able to make quick decisions about how to proceed with the event. Generated new leads by promoting the company brand at college conventions and researching potential clients online. Coordinated all logistics, including menu selection, room set up, audio visual requests, and speakers and special guests. Event planning careers are all about meeting and dealing with people. Established the National Steinbeck Center's Facebook and Twitter pages, which now have over 3,600 and 500 followers respectively. Maintained close liaison with different departments to collaborate and advertise future events. Helped initiate multiple events throughout the week to commemorate and celebrate the diversity and the LGBT community. Established vendor relationships and client base for balcony events Developed new information technology to simplify records and communication. Established strong relationships and communicated effectively with multiple parties to plan social events to gain support and effectively achieve results. Created proposals for potential clients including tours, off-site events, entertainment, menu selection, and decor. Assisted event management on client engagements, Executed Marketing Plan Planned and executed fund-raising, holiday and company events. Organized, scheduled and oversaw banquet functions for a fine dining restaurant. Generated, reviewed, and analyzed post-event evaluations and statistical data. Worked with corporations and organizations to set up trade shows within budget and to maximize their client or member satisfaction. Advised potential clients of contractual obligations. Coordinated details of events such as birthdays, business meetings, coffee houses, employee appreciation events, and graduation events. Coordinated high profile branding events; managed vendors, VIP guest lists, and execution of events. Delegated first hand responsibility for maintaining Spa retail inventory, ordering, and achieved monthly sales goals. Coordinated event logistics and provided teacher support. Organized business meetings and promoted their company through marketing. Maximized revenue opportunities by up-selling and accurately forecasting all events, which resulted in exceeding sales goals every quarter. A well-executed event is never an accident — it’s the compilation of many, many … Created and maintain business Instagram account. Conducted sales activities for events, meeting space, food & beverage, and guest rooms. Created monthly newsletters along with press releases to inform the public of upcoming programs and community events and activities. Assisted in coordinating entertainment events as well as provided marketing campaigns to advertise and enhance local businesses throughout chosen communities. Scheduled and conducted product demonstrations and sales meetings for Law Enforcement Division. Monitored event timelines to prioritize and successfully complete tasks assigned. Organized and led volunteering/social events while disseminating information on the local British culture. Developed relationships with potential clients. Managed the RSVP database for all corporate events to effectively maximize budget allocations for event Evaluated event activities to ensure compliance with applicable regulations and laws. Developed new ideas and strategies to enhance the quality of service, insuring client and member satisfaction. Supervised and directed event execution, logistics and communications with multiple contributors, volunteers, and operations team for local events. Developed press releases, pitched, planned events, assisted in campaign analysis, social media and developed media relationships. Organized and facilitated day of event coordination including set up, breakdown, and management of staff members. Coordinated and organized marketing and promotional events while acting as a liaison between vendors, volunteers, staff and community agencies. Since event coordinators work with others to plan, organize and hold an event, it's important that they have strong leadership skills. Managed event operations to ensure overall quality, delivery and guest satisfaction. Planned all aspects of their event - including lodging, meeting space, and worked with the catering departments. Event coordinators must be able to work under pressure and be willing to work with tight deadlines. Performed day-to-day administrative tasks such as maintaining information files, data input, and processing paperwork on all permits. Researched and negotiated venue, audio visual, food/beverage, entertainment, and transportation contracts. Coordinated travel arrangements for dignitaries, visiting scholars, and student competitions using university travel procedures. Participated in local networking groups and trade shows to build awareness of company products and services and a strong client base. Hired and trained tutors and support staff by educating staff on critical components of planning a successful events. Contributed significantly to store sales by conducting in-store demonstrations using products that were not meeting their sales goals. Arranged and set-up conference and meeting space as requested including assembling stages and podiums. Developed and presented client proposals, prepared production and event timelines, schedules and updates. Planned menus for special events: business meetings, funerals, holiday parties, and other events. Maintained high level of event bookings to achieve yearly sales goals over $400,000 annually. Worked within a sales team to reach and exceed individual and team sales goals. Assisted in writing pre and post event blog posts as well as in the floor twitter and Instagram postings. Planned and oversaw all social events with collaborating organizations. Surpassed most all sales goals while also acting as promo coordinator for the company. Played key role as member of an inaugural team that planned and coordinated 40 charity events with 10,000+ attendees. Participated in hiring new recruits and mentored them to meet sales goals. Developed and managed internal/external public relations material (newsletter, brochures, advertising) and other promotional material for special events. Budgeted combined accounts for event operations. Proposed new ideas to promote professional transition. Coordinated executive logistics for corporate meetings and conferences, fine arts performances, and the transportation of government officials and VIPs. Evaluated venues for events, scheduling, contracting meeting spaces and catering. Participated in Sales Meetings with potential clients Performed all necessary tasks for events: Inventory, Materials, Seating/ RSVPs, Set-up/Clean-up. Detail-focused management of the event set-up, wedding ceremony, reception, and post-event breakdown. Planned weddings, events, business meetings, birthday parties and executed specific dining room setup for guest events. Led social media campaigns via Twitter and Facebook -Collaborated with newspapers and various businesses for support and coverage of the event. Managed logistics for two industry events, including recruitment and training of personnel and developing promotional materials. Negotiated room rental, food and beverage, audio visual, decorations. Serves as point of contact for individual, group and corporate clients who are … Supported the events team in planning and executing successful events that provide value and ROI for Chamber members. Evaluated and selected service providers and facilities according to requirements; conferred with staff at sites to coordinate event details. Provided exceptional customer service in all interactions to include greeting clients and directing attendees. Knowing how to prioritize your work and keeping your schedule on track are crucial to advance in your career as an event coordinator. Prepared the necessary marketing materials for corporate events. Authored, edited and distributed informational and promotional materials for students. Led operation execution, arranged d cor, coordinated entertainment and designed floor plans for major internal events. We ranked the top skills based on the percentage of Marketing & Events Coordinator resumes they appeared on. Assigned and edited all content in publications, as well as writing articles, marketing materials and press releases. Coordinated with clients to ascertain their precise event requirements including event budgets. Prepared and administered event budgets and maintained associated records. Developed relationships with, promoting services to and generating referral business from local businesses and residents. Serviced VIP clients such as politicians, CEO s, and professional athletes in a fine dining setting. A corporate events coordinator might handle national marketing and outreach to media. Collaborated with Events Coordinator to establish marketing material, coordinate logistics and recruiting sponsors for community events. Organized and planned community events, including Oakland Earth Day Parade/Festival. Networked and developed relations with all potential clients to capitalize on services offered. Acted as on-site personnel to assist with coordinating event guest lists, reservations and maintaining the VIP Club. Exceeded sales goals and new client events determined by the university according to monthly reports. Created an official company page on Facebook to facilitate interaction with public. We ranked the top skills based on the percentage of Event Coordinator resumes they appeared on. Planned, organized, led and oversaw public and private events ranging in nature from small & intimate to large & corporate. The Event Coordinator handles all aspects of an hotel-hosted event. Created collateral for events including content for programs and event activities. Provided customer service and sales assistance, identifying & allocating space based on client needs and facility availability. Identified program resources required for each event and coordinated with other staff members to ensure successful completion of the event. Supported clients by carefully planning and monitoring event activities to ensure compliance with applicable regulations and laws. Produced and maintained event materials and supplies including pop-ups, tabletop displays, premiums, on-site marketing materials and collateral. Worked individually and with staff members of various establishments to maintain order and control in high-pressured environments. Cultivated cooperative relationships with local businesses and leaders to solicit donations, build volunteer base and secure sponsors. Managed and facilitated the set-up requirements of on-site events within firm meeting spaces. Managed top to bottom development of multiple events from local, regional, national and international clients. Describe how your event coordinator skills helped achieve an objective like increasing revenue or expanding into a new market to showcase your experience and qualifications for the role you apply to. Completed tasks to support event efficiency, including invites and documenting RSVPs. Communicated progress of foundation to select private and corporate donors. Coordinated and oversaw multiple successful events. Networked with small businesses from across the Midwest Compiled and analyzed complex data sets for driving improved planning and outcomes for future events. Projected budget and monitored expenses consistently meeting or exceeding sales goals. Social media and digital outreach and engagement are two major approaches that event coordinators may use to engage with their communities, build relationships with professionals and customers and motivate people to attend the events they plan and host. Prioritized administrative tasks, which include: expense reports, meeting invites, and communicating with Executive Assistants. Contributed to strategic human capital seminars for potential clients to further understand AVA benefits to their enterprise. Compiled all necessary materials for event execution. Worked with 20 Account Managers and Customer Service Reps to support annual sales goals. Assisted in all event set-ups, follow through and break down of events. Managed development and delivery for inviting 50-4,000 guests, guest lists, and check in process for multiple events. Entered all event details and information into Delphi; communicating all last minute changes, additions and cancellations to all departments. Created prospective client proposals, banquet event orders, floor plans, and client contracts. Received RSVP's for all events, handled registration including receiving payments and reconciling cash/checks for all events. Get inspired by this cover letter sample for event coordinators to learn what you should write in a … Maintained office and storage inventory while creating a friendly and efficient front office. Coordinated communication and correspondence plus all details for private trade visits. Provided event coordinating assistance to owner-operator on special events and weddings. Provided consulting to membership as well as non-member clients on the planning and implementation of successful events. Created and updated event timelines for the use of vendors, clients and internal partners. Communicated with all pertinent staff members before, during, and after events to ensure a high level of satisfaction. Managed and trained small teams on selling techniques and worked with them to help them achieve their daily sales goals. Attended networking events, weekly manager meetings and sales meetings. Participated in multiple mission and recruitment events at local businesses and universities. The following information illustrates how you can showcase your event coordinator skills when you apply for open positions or speak with potential clients who are looking for event coordinating services: Highlight your skills by relating your experience to the job you're applying for. Participated in sales meetings, on-site training, and winery/distilleries tours to remain educated in company policy and industry trends/developments. Solicited sponsors and managed vendor relations with local businesses and campus departments. Served as primary point of contact for venue contracts, detailed event timelines, and all food and beverage guarantees. Maintained high energy levels at their events by coordinating and spearheading their Audio Visual and social media team. Coordinated promotional events for the company. Prepared bids including facility specifications, rental fees, floor plans, and complex maps for potential clients. Earned annotations for excellent performance in areas of unsurpassed customer service and highly motivated to maintain a smooth-running event. Executed all aspects of local area participation in trade shows and special events to provide product information for potential customers. Teamed with corporate marketing and communications for event invitations, registration pages, web announcements, press releases and social media. Managed details for Quarterly Board of Visitors Meetings: facilities, catering, attendance, PowerPoint, communications. Documented all processes/procedures and contacts for future events. Coordinated events for songwriters and other industry professionals Assisted with social media Drafted press releases and artist biographies. 81% of the respondents agreed that ‘people skills’ and ‘organization’ are two essential skills every event professional needs. Managed and participated in all aspects of event operations including Set up and Break down of events. Provided high levels of communication and customer service with internal and external customers. While addressing audiences at an event may not always be part of their roles, event coordinators may use public speaking to engage customers or business clients as form of branding. This means a broader reach into potential markets that are looking for event coordinators to plan their activities. Let's find out what skills an Event Coordinator actually needs in order to be successful in the workplace. Organized and hosted wine-tastings and other promotional events. 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